Job Details

Salary: $19.75 Hourly
Location : Twin Falls County, ID
Job Type: Full-time
Job Number: 202600008
Department: Problem Solving Courts
Opening Date: 01/30/2026
Closing Date: 2/8/2026 10:00 PM Mountain

Position Information
Apply online at www.twinfallscounty.org

Job Description
This position performs complex legal administrative, secretarial, and clerical duties assisting the Treatment Courts Coordinator

Duties / Responsibilities
Duties include scheduling, preparation of legal documents, and calendaring. The work is performed under the general supervision of the Trial Court Administrator and the direct supervision of the Deputy Trial Court Administrator. The principal duties of this class are performed in a general office environment.

• Gather and disseminate information to the appropriate team members on a daily basis;
• Maintain accurate records related to client participation and progress and statistical data critical to operation and evaluation of the Treatment Courts program;
• May attend team meetings and Treatment Courts proceedings with emphasis on providing the Treatment Courts Judge with accurate, current and relevant information from all other team members (treatment, probation, testing, PA referrals and sanctions);
• May prepare schedule and agendas for the team meetings and court docket;
• Develop and maintain working relationship with other Court personnel (Clerk's office, Judges Administrative staff, PA's Office, Sheriff's Office);
• Follow-up with other team members to ensure requests from Treatment Courts Judge are completed in a timely manner;
• Ensure that the incentives needed for court proceedings are available to the Treatment Courts Judge;
• Communicate with Treatment Courts Coordinator on a daily basis regarding client information, and any operation problems, new referrals, drug testing procedures or issues, etc.;
• Maintains accounts receivable system for client's fees including payment plan set-up, collection and making deposits;
• Provide working supervision and assign work to part-time support staff;
• Attend team meetings as necessary;
• Monitor drug testing protocols by contracted testing staff;
• Utilize Odyssey to check eligibility and history of new applicants;
• Assist in preparation for Treatment Courts graduations;
• Monitors and maintains office supplies;
• Perform all duties of the Coordinator in his/her absence independently as relates to the coordination and operation of a treatment court;
• Adheres to the Idaho Judicial Branch Code of Conduct for non-Judicial employees;
• Performs all work duties and activities in accordance with County and Court policies, procedures and safety practices.
• Enters data into ODYSSEY for Treatment Courts, Mental Health Courts, Family Reunification Treatment Courts, DUI Court and Family Court Services;
• Scan & shred paper as needed; keep track of monthly testing for Mental Health Court
• Sends notices to class presenters;
• Creates PowerPoint presentation for Family Court Services; schedules upcoming cases;
• Maintains record of intake for Family Court Services;
• Issues temporary restricted licenses for DUI Court;
• Creates a monthly payment report for Mental Health Court;
• Purchases supplies as needed.

Problem Solving Court Administrative Specialist

• Uploads information to SharePoint; enters client information into ODYSSEY for Diversion;
• Updates client report cards for court, gathers UA test results, treatment notes, sanctions, rewards, payments and incidents; copies, sorts and staples copies for team:
• Processes the funding unit's requests for participants and work treatment providers to make sure the units are current and will cover all services;
• Updates testing calendars with new participants, incarcerated information, terminations and special testing requested; updates court calendars, adds new clients, updates phases, address, phone numbers and removes terminated clients from the list;
• Inputs client post-court notes, including phase changes, sanctions given, 12-step meetings attended, medical data, incidents, questions or concerns for their next court appearance;
• Processes invoices for payment, checks for accuracy of charges, submits for signature, then copies and sends to Administrative Supervisor for payment;
• Fills in for Treatment Courts Coordinator in his/her absence;
• Order supplies as needed.
• Creates and maintains client files, both paper and electronic;
• Performs daily data entry of drug testing results, client progress, testing schedules, etc.;
• Prepares reports (termination, statistical, etc.) necessary for Coordinator and/o staffing team;
• Processes funding requests;
• Trains team members on how to upload and save notes to SharePoint;
• Attends trainings as required.

General duties and responsibilities of all Administrative Specialists

• Answers incoming phone calls and greets walk-in customers, provides general information to the public, answers questions and inquiries, and provides referrals to other departments or staff as needed;
• Accepts and/or reviews paperwork/applications from customers;
• Compiles, copies, sorts and files/records of office activities, business transactions and other activities;
• Provides clerical and support services to staff members as needed, including but not limited to, taking messages, setting appointments, providing information, processing and preparing documents and correspondence, screening and distributing mail, preparing and tracking mailings and legal notifications, and inputting data into central computer system;
• Maintains accurate and complete records, files and documentation;
• Reconciles cash drawer daily and submits report to supervisor;
• Creates word processing documents and spreadsheets and/or works with specialized department software;
• Responds to Commissioners', elected officials', County employees' and citizens' questions and comments in a courteous and timely manner;
• Performs time management and scheduling functions, meets deadlines, and sets project priorities;
• Communicates and coordinates regularly with appropriate co-workers to maximize the effectiveness and efficiency of interdepartmental operations and activities.
• Maintains strict confidentiality in all cases;
• Assists other department and County employees as needed or requested.
• Performs all work duties and activities in accordance with County policies, procedures, and safety practices.

SECONDARY DUTIES AND RESPONSIBILITIES:

• Performs other duties as assigned.

Qualifications
CLASSIFICATION REQUIREMENTS:

The requirements listed below are representative of the minimum knowledge, skill, and/or ability required for an individual to satisfactorily perform each essential duty satisfactorily and be successful in the position.
Knowledge of:

• Court and related judicial system operations, processes, procedures, methods, terminology, and policies;
• Drug testing protocols, analysis of results and general pharmacology;
• Strong organizational and time management skills;
• Addiction and basics of best practices for treatment;
• Drug Court model, ten key components and compliance requirements to the State of Idaho guidelines;
• Applicable federal, state, and local Court statutes, codes, and ethical standards;
• Customer service procedures, techniques, and objectives;
• Operation of standard and specialized office equipment;
• Operation of a personal computer and job-related software (Odyssey, Sharepoint)
• Preparation and maintenance of records, files, reports, court calendars and schedules;
• English grammar, spelling, punctuation, and composition;
• Basic bookkeeping and accounting practices and procedures;
• Current office practices and procedures
• Legal documents and terminology;

Skill and Ability to:

• Work cooperatively and constructively with fellow workers and members of the public to provide public service of the highest quality and quantity;
• Perform all duties of the Coordinator in his/her absence independently as relates to the coordination and operation of a treatment court;
• Follow oral and written instructions;
• Prepare and maintain court schedules and calendars;
• Maintain and prepare files, records, reports, databases, and correspondence;
• Review files and determine their content and completeness and perform follow up work as needed;
• Operate standard office equipment, a personal computer, and program applications appropriate to assigned duties;
• Establish and maintain effective working relationships with judges, the public, supervisory personnel, attorneys, court personnel, local elected and appointed officials, and other County employees under occasionally stressful conditions;
• Perform basic bookkeeping and accounting functions;
• Communicate effectively both orally and in writing;
• Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
• Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner;
• Perform time management and scheduling functions, meet deadlines, and set project priorities;
• Work well under pressure and maintain a calm and professional demeanor, under stressful or adversarial conditions;
• Maintain individual and Court confidentiality;
• Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions.
• Provide effective customer services with patience and accuracy;
• Assess problem situations and develop effective answers, with or without the supervisor's help;
• Perform duties with accuracy and attention to detail;
• Prepare reports on activities as requested;
• Enter and retrieve data accurately and efficiently into a computerized system;
• Establish and maintain accurate records and files, both computerized and hardcopy;
• Speak clearly and communicate accurate information to others;
• Use English to communicate effectively with others;
• Proficiently operate computers, software programs, such as Microsoft Word, Excel, PowerPoint, or similar office software to create documents and other materials, maintain information, and generate reports;
• Listen carefully to, understand, and effectively communicate through oral, written, and interpersonal communication channels;
• Follow verbal and written instructions;
• Work independently and exercise initiative, with general guidance and supervision;
• Use good judgment to make sound and reasonable decisions and problem-solving skills to respond to customer service needs in accordance with laws, ordinances, regulations and established policies;
• Maintain a professional demeanor at all times;
• Maintain confidentiality;
• Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
• Demonstrate integrity and ingenuity the performance of assigned tasks and solving problems;
• Perform all duties in accordance with County policies and procedures with regard for personal safety and that of other employees and the public.

ACCEPTABLE EXPERIENCE AND TRAINING:

• High school diploma or GED equivalency;
• Minimum of 3 years working in a Treatment Court, Criminal Justice System;
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
• Must successfully pass background investigation relevant to the position and remain in good standing for the duration of employment with the County.

PHYSICAL DEMANDS & WORK ENVIRONMENT:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this classification, the employee is frequently required to stand, walk, sit, stoop, kneel, bend, use hands to keyboard or type, handle materials, or manipulate tools used in performing the essential functions of the classification, and reach with hands and arms. The employee must (occasionally or frequently) lift and/or move up to 25 pounds and, infrequently, up to 50 pounds. Specific vision abilities required by this classification include close vision, distance vision, color vision peripheral vision, depth perception and ability to adjust focus. Sufficient clarity of speech and hearing abilities required by this classification includes those which permit the employee to discern verbal instructions and communicate effectively in person, by telephone. While performing the duties of this classification, the employee works in an office setting where the noise level in the work environment is usually moderate.
Twin Falls County offers a highly competitive benefits package to full-time employees including holiday pay, paid vacation, paid personal days and paid sick leave. We offer medical, dental, and vision insurance, as well as short-term disability benefits, life insurance, and a PEHP plan. We are on the PERSI retirement plan and also offer a Deferred Compensation (voluntary retirement) plan.
For specific information regarding Twin Falls County's benefits, visit the Benefits section of our web page.