Job Details

MISSION STATEMENT: The Administrative Assistant provides comprehensive administrative support to the Head Start Administrative Office. This position is responsible for reception, publications, data entry, word processing and general office coordination to support and advance the mission and goalsof CSI Head Start.

TYPICAL DUTIES AND RESPONSIBILITIES ESSENTIAL:

1. Treat participants, fellow staff, and community members with positive regard

2. Perform professional level work in fiscal, human resources, and administrative activities

3. Process and code invoices from vendor

4. Effectively use technology and software to design and update forms, calendars, and other materials

5. Assist HR Specialist to carry out routine human resource tasks as assigned

6. Assist with general office requests and training as needed

7. Assist with the creation and management of social media posts and advertisements to promote program events

8. Provide office support activities: purchase supplies, inventory, scheduling needed services and procurement of equipment.

9. Communicate effectively with staff, community members and parents in both oral and written communication

10. Utilize email effectively and responsibly to communicate events, meetings, and disseminate information

11. Receive office visitors and answer the telephone using knowledge of business telephone procedures and etiquette

12. Perform work requiring knowledge of the program to verify documents for completeness and accuracy

13. Compile data and completes reports in a timely manner

14. Maintain efficient and organized filing systems

15. Participate in an individualized continuing education plan

ADDITIONAL:

• Perform other duties as assigned

QUALIFICATIONS ESSENTIAL:

1. Associate degree in business, accounting, human resources or related field.

2. Knowledge and ability to apply business functions, accounting principles, and human resource procedures

3. Significant experience in tracking/monitoring spreadsheets in MS Excel

4. Strong record keeping, organizational and clerical skills to work within prioritized needs

5. Ability to independently operate standard office equipment including personal computer

6. Excellent interpersonal communication and public relations skills to meet people courteously and to work with all ages and socioeconomic groups

7. A strong service orientation or desire to meet people's needs, handle challenging situations and provide customer

service and promote teamwork within the program

8. Good judgement and professionalism in dealing with pressures and meeting deadlines

9. Ability to listen, take directions, and communicate effectively both verbally and in writing

10. Ability to attend to detail and follow directions with thoroughness and accuracy

11. Self-motivation to take assignments and carry them through from initial stages to completion

12. Able to maintain confidentiality with all matters

13. Maintain a professional atmosphere in the work area

14. Flexibility and a willingness to attend and receive additional training to improve skills

15. Complete criminal record check from Department of Health & Welfare's Criminal History Unit prior to consideration for hire