Job Details

Administrative Specialist I

Position Details

Position Title: Administrative Specialist I

Division/College: College of Agricultural & Life Sciences

Department: Central District

Location: Twin Falls

Posting Context Statement: Provides comprehensive administrative support including records management, data entry, document creation, proofreading, mail handling, and cash handling. Greets and assists visitors, callers, and email inquiries. Manages filing, office equipment, and computer files. Supports faculty communications, meeting logistics, finance tasks, and invoice processing. Delivers customer service, coordinates groups, organizes tasks, and uses office software to meet deadlines.

Position Overview: Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality. Duties may include: Manage records and documents; Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash; Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information; Other duties as assigned.

Unit URL:

Position Qualifications

Required Experience: Organizing tasks to meet deadlines; Participating in teams to accomplish shared goals; Using computer software and applications for word processing, email, and internet searches

Required Education: High School Diploma or equivalent

Required Other: Ability to work non-standard business hours occasionally

Additional Preferred: One year of experience in office support functions, including document preparation, filing, receptionist duties, and data compilation, with the ability to coordinate multiple projects; Ability to work effectively and complete assignments with minimal supervision; Strong organizational, multitasking, and problem-solving skills, with attention to detail and sound judgment; Excellent written and verbal communication skills; Ability to maintain confidentiality and work independently in a flexible environment; Proficiency in Microsoft Office applications, including Word, Publisher, Excel, and PowerPoint

Physical Requirements & Working Conditions: Ability to lift, carry and/or otherwise move up to 20 pounds

Degree Requirement: Listed degree qualification is required at time of hire

Posting Information

FLSA Status: Non-Exempt

Employee Category: Classified

Pay Range: $20.00 an hour or higher depending on experience

Type of Appointment: Fiscal Year

FTE: 1

Full Time/Part Time: Full Time

Funding: This position is contingent upon the continuation of work and/or funding.

A visa sponsorship is available for the position listed in this vacancy. - No

Posting Date: 03/23/2026

Closing Date: Open Until Filled

Special Instructions to Applicants: Applications received by April 6, 2026, will receive first consideration. IMPORTANT: To be considered, your "Letter of Qualification" must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the preferred Qualification as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification.

Applicant Resources:

Background Check Statement: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement: The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Applicant Documents

1. Resume/CV
2. Letter of Qualification

Supplemental Questions

1. * How did you hear about this employment opportunity?
   • Academic Careers
   • Association of Public and Land Grant Universities (APLU)
   • Chronicle
   • Facebook
   • HigherEd/Academic Impressions
   • Higher Ed Jobs
   • Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
   • Indeed.com
   • Inside Higher Ed
   • LinkedIn
   • Newspaper
   • Other Venue
   • Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
   • University of Idaho Website
   • University of Idaho Daily Register
   • University of Idaho Employee
   • Word of Mouth
   • Militaryjob.com
   • DSPSjobs.com
   • Higher Education Recruitment Consortium (HERC)
2. * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department. (Open Ended Question)