Job Details

Athletic Secretary/Office Secretary

Canyon Ridge High School is seeking a dedicated and organized individual to support the athletic department and school office. This position plays a crucial role in ensuring the smooth operation of athletic programs and administrative tasks within the school. The ideal candidate will possess strong communication skills, attention to detail, and a passion for supporting student-athletes and staff.

Responsibilities:

• Provide administrative support to the athletic director and coaching staff, including scheduling meetings, maintaining calendars, and coordinating events.
• Manage the athletic department's budget, including processing invoices, tracking expenditures, and preparing financial reports.
• Assist with the organization and promotion of athletic events, including games, tournaments, and fundraisers.
• Maintain accurate records of student-athlete eligibility, participation, and performance.
• Serve as the primary point of contact for parents, students, and community members regarding athletic inquiries and concerns.
• Handle correspondence, including emails and phone calls, with professionalism and confidentiality.
• Maintain and update the athletic department's website and social media platforms to promote events and achievements.
• Collaborate with other school departments to ensure compliance with district policies and regulations.
• Support the general office staff with administrative tasks as needed, including filing, data entry, and reception duties.
• Assist in the coordination of transportation for athletic events and ensure that all necessary paperwork is completed.

Requirements:

• High school diploma or equivalent; associate's or bachelor's degree in a related field preferred.
• Previous experience in an administrative or secretarial role, preferably in an educational or athletic setting.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with technology and online platforms.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with a diverse group of individuals, including students, parents, and staff.
• Knowledge of athletic programs and regulations is a plus.
• Must be able to maintain confidentiality and handle sensitive information with discretion.
• Availability to work flexible hours, including evenings and weekends, as needed for athletic events.

This is an "at will" position in that the employer or employee may terminate employment at any time for any reason consistent with applicable state or federal law. The employment "at will" policy cannot be changed verbally or in writing, unless the change is specifically authorized in writing and approved by the Board of Trustees of District 411. Employment is contingent upon board approval and successful completion of federal background check and drug-free workplace pre-employment screening.