Job Details

Job Title

Performs a variety of duties and activities related to maintaining and updating accurate records for the jail facility.

Duties / Responsibilities

Duties and responsibilities include:

• Responds to all incoming calls requiring action and recording important information.
• Maintains inmate file folders.
• Process incoming and outgoing mail.
• Process health and welfare requests (child support).
• Process requests for public records.
• Separate fingerprint cards for outside agencies.
• Perform other duties and activities as directed by superior authority.
• Respond to and serve the public with courteous goodwill.
• Data entry.
• Distribute paperwork to prosecutor's office, courts, state.

Additional:

• Perform other related duties as required by sheriff, support services lieutenant, and records supervisor.

Qualifications

Qualifications include:

• High school diploma or GED equivalent.
• Ability to communicate effectively in English, verbal and written.
• Sitting for extended periods of time with intermittent moving in an office environment.
• Vision (ability to read small print and decipher handwriting)/hearing (ability to transcribe via headphones/communicate via telephone and in person). Employee may be subject to vision/hearing exam.
• Manual dexterity to perform office functions (e.g. typing, filing, operating office machines, 10-key, etc.)
• Repetitive motion (typing) required.
• Knowledge of computers and software.
• Ability to operate a variety of office equipment.
• Typing skills (30 WPM). Employee may be subject to typing proficiency test.
• Ability to maintain confidentiality.
• Public relation skills.
• Ability to work well with others.
• Ability to perform essential duties efficiently and accurately with little or no supervision.

Additional:

• Standing, walking, stooping, kneeling, crouching, reaching, and lifting (minimum 25 pounds).

Desirable character qualities include:

• Dependability-the ability to fulfill obligation even if it means unexpected sacrifice.
• Responsibility-knowing and doing what is expected.
• Initiative-recognizing and doing that which is expected without being instructed.
• Punctuality-being ready to begin each task at the appointed time.
• Self control-rejecting wrong desires and doing what is right in all areas.
• Truthfulness-earning future trust by accurately reporting past and present facts.
• Thoroughness-knowing what factors will diminish the effectiveness of the job if neglected.
• Ethical-conforms to accepted standards of conduct.