Job Details

Location: Remote

Job Type: Full-time

Vanguard Visa Law, a leading business immigration law firm based in Silicon Valley, CA, serves a diverse clientele across the country and the globe. Founded by Sameer Khedekar, a top-ranked immigration lawyer, Vanguard is dedicated to redefining the delivery of immigration services through technology, innovation, and a deep commitment to empathy. We strive to help the brightest minds from the tech and entrepreneurial sectors achieve their American dreams.

Our specialized practice includes corporate immigration and extraordinary ability visas such as O-1, EB-1, and National Interest Waivers. We prioritize excellence, responsiveness, and a strong partnership with our clients.

We're looking for a detail-oriented legal assistant to support attorneys and paralegals with case preparation, client communication, document management, and immigration filings. This is a great fit for someone who enjoys organizing information, keeping deadlines on track, and helping clients navigate the immigration process.

• Assist attorneys and paralegals with preparing business immigration petitions and applications.
• Collect and organize client information, supporting documents, and completed questionnaires.
• Prepare initial drafts of forms and routine correspondence for attorney or paralegal review.
• Review documents for completeness and consistency, flagging missing information and discrepancies.
• Assemble filing packages and supporting exhibits under the direction of the legal team.

• Send document requests and follow up with clients on outstanding items.
• Provide routine case updates and filing confirmations as directed by the legal team.
• Coordinate signatures, appointments, and other steps needed to move matters forward.
• Route substantive legal questions to the supervising attorney.

• Maintain accurate client and matter records in the case management system.
• Update case status, receipt numbers, filing dates, and approval information.
• Calendar deadlines and expiration dates, and flag upcoming action items for the legal team.
• Maintain organized electronic files and track outstanding tasks through completion.

• Review and organize incoming immigration notices and client correspondence.
• Distribute notices to the appropriate team members and update case records.
• Coordinate printing, signatures, shipping labels, and outgoing filing packages.
• Track deliveries and maintain filing and shipment logs.
• Assist with organizing materials for responses to requests for evidence and other agency correspondence.

• Assist with new client intake, engagement agreements, and onboarding.
• Create client and matter records and organize initial case documents.
• Support scheduling, document formatting, and other administrative needs of the legal team.

• 1–3 years of experience as a legal assistant or in a related administrative support role; business immigration experience preferred.
• Strong attention to detail when reviewing forms, documents, names, dates, and case information.
• Ability to manage multiple matters and recurring tasks with accuracy and follow-through.
• Clear, professional written and verbal communication.
• Comfort working across case management systems, PDF tools, spreadsheets, and collaboration platforms.
• Sound judgment when handling confidential client information.
• Ability to work independently in a remote environment and communicate promptly with colleagues.

• Salary range: $50,000-$70,000, depending on experience.
• Location: Remote.